Effective Date: 01/08/2025
Al-Mizaan Foundation (“we,” “our,” “us”) is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our website or providing your information, you agree to the practices described in this Policy.
1. Who We Are
Al-Mizaan Foundation is a registered charity in England and Wales (Charity Registration Number: 1209491).
Registered Office: [Insert address]
Email: info@almizaanfoundation.org
We are the “data controller” of the personal information you provide to us.
2. Information We Collect
We may collect and process the following personal data:
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Personal details: name, address, email address, phone number.
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Donation information: payment details (processed securely by third-party providers), donation history, Gift Aid declarations.
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Communication preferences: your choices about how we contact you.
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Website usage data: IP address, browser type, and activity on our website (via cookies – see Section 9).
3. How We Use Your Information
We use your personal data to:
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Process and manage your donations.
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Claim Gift Aid (where applicable).
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Send receipts and donation confirmations.
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Keep you informed about our charitable work, events, and campaigns (if you have consented).
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Comply with legal and regulatory obligations.
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Improve our website and services.
We will only use your personal data when we have a lawful basis, such as your consent, a legal obligation, or our legitimate interests (e.g. administering donations).
4. Gift Aid
If you make a Gift Aid declaration, we are required by HMRC to collect and retain certain personal details, including your name and address, to process the claim.
5. Sharing Your Information
We will never sell your personal data. We may share it with:
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Service providers: e.g. secure payment processors, IT support, mailing providers.
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Regulators and authorities: e.g. HMRC, the Charity Commission, where required by law.
All third parties are required to protect your information and only use it for agreed purposes.
6. International Transfers
We normally store data in the UK or European Economic Area (EEA). If we transfer your data outside the UK/EEA (e.g. via cloud services), we ensure appropriate safeguards are in place (such as Standard Contractual Clauses).
7. Data Retention
We only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements.
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Donation and Gift Aid records: kept for at least 6 years in line with HMRC rules.
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Marketing consent records: kept until you withdraw consent.
8. Your Rights
Under UK GDPR, you have the following rights:
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The right to access your personal data.
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The right to correct inaccurate or incomplete data.
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The right to request deletion of your data (subject to legal requirements).
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The right to restrict or object to processing.
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The right to withdraw consent (e.g. for marketing).
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The right to data portability (in certain cases).
To exercise your rights, please contact us at info@almizaanfoundation.org
If you are unhappy with how we handle your data, you can also complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.
9. Cookies
Our website uses cookies to improve your browsing experience and analyse site traffic.
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Essential cookies: necessary for website functionality.
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Analytics cookies: help us understand visitor behaviour (e.g. Google Analytics).
You can manage or disable cookies in your browser settings. More details can be found in our [Cookie Policy link].
10. Security
We take appropriate technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access. All online donations are processed through secure, encrypted payment systems.
11. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.” Please check back regularly for updates.
12. Contact Us
For questions or concerns about this Privacy Policy or how we handle your data, please contact:
Al-Mizaan Foundation
Charity Registration Number: 1209491
Email: info@almizaanfoundation.org